Budget Committee October 17, 2023   10/17/2023

Consent

• • Emily Koski
  • 00:00:27
    Good morning.
  • 00:00:28
    My name is Emily Koski.
  • 00:00:29
    I'm the chair of the Budget Committee.
  • 00:00:30
    I'm going to call to order our regular committee meeting for Tuesday, October 17th.
  • 00:00:35
    At this time, I'll ask the clerk to call the roll to verify the presence of the forum.
• • SPEAKER_06
  • 00:00:39
    Councilmember Payne.
  • 00:00:40
    Present.
  • 00:00:40
    Wonsley.
  • 00:00:41
    Present.
  • 00:00:42
    Rainville is absent.
  • 00:00:44
    Viton.
  • 00:00:45
    Present.
  • 00:00:46
    Ellison.
• • SPEAKER_01
  • 00:00:47
    Here.
• • SPEAKER_06
  • 00:00:48
    Osman is absent.
  • 00:00:49
    Goodman.
  • 00:00:50
    Present.
  • 00:00:51
    is present.
  • 00:00:54
    There are nine members present.
• • Emily Koski
  • 00:01:03
    Let the record reflect that we have a quorum.
  • 00:01:05
    We have three items on consent agenda today.
  • 00:01:08
    Item number one is approving the 2024-2025 Budget Committee work plan.
  • 00:01:13
    Item number two is approving a direction to the legislative department to conduct research and present a high-level overview on how to integrate participatory budgeting into the Minneapolis budget process.
  • 00:01:22
    And item number three is the creation of the appointed position of Deputy Director of the Performance Management and Innovation Department.
  • 00:01:30
    I will move approval of these items and ask if there are any questions or discussion on these items.
  • 00:01:36
    I see Councilmember Payne.
• • SPEAKER_05
  • 00:01:39
    Thank you Madam Chair.
  • 00:01:41
    We are expecting a report on all of our vacancies and I think it would be good to have that information before we move forward with any new appointment definition, classification, any of this stuff.
  • 00:01:54
    So I'd like to make a motion to push item number three out until after that report comes back.
• • Emily Koski
  • 00:02:04
    Alright, we have a motion on the floor.
  • 00:02:07
    Second.
  • 00:02:09
    and we have a second to move item number three out to the October 31st budget meeting.
  • 00:02:19
    We have a second.
  • 00:02:20
    I will ask the clerk to call the roll.
  • 00:02:24
    Oh my apologies, sorry I was going between Councilmember Goodman.
• • SPEAKER_04
  • 00:02:29
    Thank you Madam Chair.
  • 00:02:30
    If Councilmember Payne would yield for a question.
  • 00:02:33
    Sure, what would be the purpose of that?
  • 00:02:36
    We funded in the budget a position for the appointed position of performance management and innovation.
  • 00:02:42
    Are you suggesting that we delay hiring that position because there are other open positions in public works or IT or somewhere else?
• • SPEAKER_05
  • 00:02:50
    The department has eight openings right now.
  • 00:02:53
    I don't know if a deputy is the right.
  • 00:02:57
    I don't know if there's a rush to hire a deputy when we have eight open positions.
• • SPEAKER_04
  • 00:03:02
    Did you talk to the director and that's what they said?
• • SPEAKER_05
  • 00:03:06
    I would just like to have more information before I move forward with this.
• • SPEAKER_04
  • 00:03:09
    Because, Madam Chair, I heard Councilmember Payne say any appointed positions he didn't want to move forward, not in the specific department.
• • SPEAKER_05
  • 00:03:17
    I mean, on the timeline that we're looking at, we would have the information for any appointed positions, unless there's anything coming before us before then.
• • SPEAKER_04
  • 00:03:25
    Well, I mean, I don't know HR is like so backed up, but and I don't understand why we would want to micromanage what the director of this department is hiring for or not.
  • 00:03:35
    Maybe they're trying to hire leadership to hire the other positions.
• • SPEAKER_05
  • 00:03:39
    We could have the director come up and answer some of those questions, but I think if we delay it, we could have some time to dig into that further.
• • SPEAKER_04
  • 00:03:45
    OK, well, I don't feel like I need to delay into it any further.
  • 00:03:50
    I trust the person in charge to make a decision.
• • Emily Koski
  • 00:03:54
    I do see the directors here, so if you'd like to come up and speak to any of these questions, please feel free to.
• • SPEAKER_00
  • 00:04:01
    Thank you.
  • 00:04:02
    Chair Koski, Council Member Payne, Council Member Goodman, thank you for that question.
  • 00:04:06
    It is true, currently the Department of Performance Management and Innovation does have eight vacancies.
  • 00:04:12
    What we are looking to do is reallocate an appointed position, it was the Chief Resilience Officer, to this position and asking that you would approve that position.
  • 00:04:22
    as all appointed positions need to be approved by the body.
  • 00:04:25
    Stepping back, it is as Councilmember Goodman did state, is I think in building this team and we are starting to build a new foundation and rebuild together, that the deputy position will be one of the important positions to fill so that they can have an active role in building the team that they will oversee.
  • 00:04:43
    We do have active recruitments.
  • 00:04:46
    We disclosed the business process and data analyst position.
  • 00:04:49
    And we do have the program manager position open.
  • 00:04:53
    I do not believe that we will fill all eight positions at once.
  • 00:04:57
    I don't think that that makes sense from a sustainability perspective.
  • 00:05:00
    And so I do want to get the deputy in place to one, first start coaching and mentoring and really figuring out as we move together as a new department what that can look like and then to manage the second phase of hiring.
  • 00:05:12
    So I don't know that waiting again it is for that purpose that they can be involved and we can start bringing the team together to build us all like half people on board as opposed to more staged process with the deputy and again I do think it's important that they be very engaged in building the team with me and which is why I would prefer to move forward with it before so I've been trying to have a one-on-one about the future of this team I come from this team I have some ideas around it
• • SPEAKER_05
  • 00:05:42
    we have not had the opportunity to have that conversation.
  • 00:05:44
    So I'm just hoping to have that conversation before we move forward.
• • SPEAKER_00
  • 00:05:47
    Yep.
  • 00:05:48
    You know, Chair Koski, Council Member Payne, I am reaching will be reaching out this week to all of your offices did want to provide my budget presentation, which was last week.
  • 00:05:56
    So that way everyone could start from a shared understanding of where I feel we'll be moving forward to have a more informed discussion.
  • 00:06:02
    So I'm looking forward to scheduling those with all of the council offices for those who are interested, hopefully starting this week.
• • SPEAKER_05
  • 00:06:09
    and I'd be more comfortable moving forward with this vote after that meeting.
• • Emily Koski
  • 00:06:21
    Thank you.
  • 00:06:22
    I am seeing a few other comments.
  • 00:06:25
    I'm not sure if they're for you directly, but Council Member Ellison.
• • SPEAKER_01
  • 00:06:28
    Thank you, Madam Chair.
  • 00:06:29
    Mostly I do remember the staff direction for us to get some more information about the vacancies, but it's enough time has elapsed that I can't remember off the top of my head what the timeline on that report back is, so I was just going to see if my colleagues
  • 00:06:44
    know what the timeline on that is, when we could expect that report.
  • 00:06:50
    If not, I'm sure I could take it up offline.
  • 00:06:52
    But I'm open to a cycle delay if folks have questions about the position.
  • 00:06:57
    But I also want to make sure we're not setting ourselves up for an indefinite delay.
  • 00:07:01
    So that's why I'm asking the question.
• • Emily Koski
  • 00:07:04
    Thank you, Councilmember Ellison.
  • 00:07:06
    Yes, the report, I believe, that you're asking for is coming back forward on October 31st.
  • 00:07:15
    Okay, I am not seeing any further discussion so we will take item number three first in this motion and I will ask the clerk to call the roll.
• • SPEAKER_06
  • 00:07:28
    So on Councilmember Payne's motion to postpone item number three to October 31st.
  • 00:07:33
    Councilmember Payne.
  • 00:07:34
    Aye.
  • 00:07:35
    Wonsley.
  • 00:07:36
    Aye.
  • 00:07:36
    Rainville.
  • 00:07:37
    No.
  • 00:07:39
    Vitau.
• • SPEAKER_04
  • 00:07:39
    No.
• • SPEAKER_06
  • 00:07:40
    Ellison.
• • 00:07:41
    Aye.
• • SPEAKER_06
  • 00:07:43
    Austin is absent.
• • SPEAKER_04
  • 00:07:45
    Goodman no.
• • SPEAKER_06
  • 00:07:48
    Chavez I.
  • 00:07:51
    Chip type I.
  • 00:07:54
    Vice chair promise on oh no.
  • 00:07:56
    Chair Koski I there are six eyes in four days.
• • Emily Koski
  • 00:08:01
    That carries.
  • 00:08:02
    So that will be moved to the October 31st meeting.
  • 00:08:08
    Next is I'm not seeing anybody else in queue for any other questions or discussion.
  • 00:08:14
    I will put myself in queue here just regarding item number one.
  • 00:08:18
    Mostly I just want to thank the City Auditor's Office and the entire Budget Committee for working on creating this work plan.
  • 00:08:26
    This is a product of tremendous amount of work and I'm grateful to have been able to
  • 00:08:30
    lead this and lead the Budget Committee coming together to support the City Auditor's Office and I look forward to watching the Budget Committee grow over the next City Council term.
  • 00:08:40
    So with that I will move to approve the other two consent agenda items number one and number two.
  • 00:08:47
    All those in favor say aye.
  • 00:08:50
    Those opposed say nay.
• • SPEAKER_02
  • 00:08:51
    Excuse me I'd like to abstain on item number one and
  • 00:08:56
    I on number two, so maybe we should call the roll because it sounds like there's some fractured votes.
• • Emily Koski
  • 00:09:01
    Okay, great.
  • 00:09:02
    Okay, so we will just pull them out for each a separate vote.
  • 00:09:05
    Is that all right?
  • 00:09:07
    All right, so I'll move to approve the consent agenda item number one, and I'll ask the clerk to call the roll.
• • SPEAKER_06
  • 00:09:15
    Councilmember Payne.
• • SPEAKER_01
  • 00:09:17
    Aye.
• • SPEAKER_06
  • 00:09:17
    Wonsley.
  • 00:09:18
    Aye.
  • 00:09:19
    Rainville.
  • 00:09:20
    Aye.
  • 00:09:21
    Vitor.
  • 00:09:22
    Aye.
  • 00:09:23
    Ellison.
• • 00:09:25
    Aye.
• • SPEAKER_06
  • 00:09:25
    That carries.
• • Emily Koski
  • 00:09:42
    And then the next item we have is item number two.
  • 00:09:50
    And I will ask the clerk to call the roll.
• • SPEAKER_06
  • 00:09:54
    Council Member Payne?
  • 00:09:55
    Aye.
  • 00:09:56
    Wonsley?
  • 00:09:57
    Aye.
  • 00:09:57
    Rainville?
  • 00:09:58
    Aye.
  • 00:09:59
    Vita?
  • 00:09:59
    Aye.
  • 00:10:01
    Ellison?
  • 00:10:02
    Aye.
  • 00:10:02
    Goodman?
• • SPEAKER_04
  • 00:10:03
    No.
• • SPEAKER_06
  • 00:10:05
    Chavez?
  • 00:10:06
    Aye.
  • 00:10:07
    Chibte?
• • Emily Koski
  • 00:10:07
    Aye.
• • SPEAKER_06
  • 00:10:09
    Vice Chair Palmisano?
• • Emily Koski
  • 00:10:10
    Aye.
• • SPEAKER_06
  • 00:10:12
    Chair Koski?
• • Emily Koski
  • 00:10:13
    Aye.
• • SPEAKER_06
  • 00:10:13
    There are nine ayes and one nay.
• • Emily Koski
  • 00:10:16
    That carries.
  • 00:10:18
    And with that, we have concluded all business to come before the committee today.
  • 00:10:21
    And without objection, we stand adjourned.